Conditions for submitting an abstract
Abstract Submission Guidelines

Submission must be made online at

Deadline for the submission of abstracts: 30th April 2019
By 31th May 2019: we will send out the notice of acceptance (oral or poster) for each abstract
Number of presentations/person: To give all interested scientists an opportunity to present their work at the Congress, the number of presentations made by a scientist is limited to two (oral and poster; 1 for any one session), although he/she may be listed as a co-author on any number of submitted abstracts.
With the submission of the abstract for the 34th IUGB Congress, the first (presenting) author:

  • Accepts responsibility for the accuracy of the abstract and ascertains that all authors are aware of the content before submission;
  • Accepts to be the contact person for all correspondence related to the abstract and to inform the co-authors about its status;

Language: Abstract submissions, as well as oral and poster presentations at the Congress, must be made in the English language. The Scientific Committee reserves the right to reject an abstract written in poor English.

Choose appropriate thematic area and topic form the list provided.

Abstract format

Topic category:
Choose the topic category that refers to the main subject of the abstract. Abstracts submitted are reviewed by an international panel of experts in the field of the subject as Scientific Committee.
The Abstracts are considered for the Congress only. The Scientific Committee reserves the right to re-categorise the abstract.

Presentation preference:

  • Authors should indicate the presentation preference (oral, poster or no preference). Please note that the final decision on the presentation format rests with the Scientific Committee.
  • Keywords: authors are required to select a keyword from a pre-defined menu. The list of keywords corresponding to each topic category above can be a useful guide to determine the most appropriate topic category under which to submit the abstract. When submitting your abstract only one keyword can be selected from the pre-defined keywords.

Title: Abstract titles should be brief and reflect the content of the abstract. The title (maximum 100 characters) is important since it focuses attention (it is the “showcase” for the presentation). Do not use capital letters in the title except for words that are always capitalised and do not use non-standard abbreviations.

Body of the abstract:

Abstracts should be structured in such a way as to include
(1) Purpose/Objective; (2) Material/methods; (3) Results; (4) Conclusion.

  • The use of standard abbreviations is desirable. A special or unusual abbreviation must be placed (in round brackets) after the first appearance of the word for which it stands.
  • The on-line abstract submission procedure will not accept abstracts that exceed 2500 characters (body of the abstract, excluding spaces).
  • The entire abstract may be 1 spaced, leaving 2.0-cm margin at the left, 2 cm on top and bottom. The A4-size paper is most preferred. Submitted abstract should be prepared with a font size no smaller than 11 pt for the word-processed text. Use only Normal style settings. Other unusual formatting (including capitalisation, multiple spaces or tabulators etc.) is unacceptable.
  • Authors may include one data table in the body of the abstract in JPG format (this is not included in the number of characters).
  • Authors may include one image in JPG format. The maximum file size of each image should be 500 KB. The maximum pixel size of the image is 600(w) x 800(h) pixel.
  • Equations can be inserted in the text as images (only JPG format).

Abstract selection process

Abstracts submitted for presentation will be peer-reviewed by an international panel of experts in the field of the subject
Abstract review criteria are based on clarity, supporting data, scientific rigour, potential significance, interest in the topic chosen and innovation or usefulness.
Research obviously not yet performed and results not yet obtained will be banned.
Abstracts will be selected for one of the following presentation formats:

  • Oral presentation: the abstract is submitted for oral presentation at any of the sessions.
  • Poster presentation: abstracts that will be submitted for presentation in a poster session. The posters will be grouped by topic and displayed throughout the meeting. Only a limited number of abstracts will be selected for poster presentation.

Withdrawal of an abstract: Abstracts submitted for the 34th IUGB Congress can be withdrawn until 15th April 2019. (To withdraw your abstract, you should send an email to After this date, withdrawal of abstracts is no longer possible.
Abstracts submitted for oral / poster presentation should be presented at the meeting. If the first (presenting) author cannot attend the congress, he / she should assign a replacement and inform the 34th IUGB Congress office of the replacement as soon as possible.


  1. An abstract must be submitted by the person who will give the presentation at the congress.
  2. All presenting authors (for oral or poster presentations) are required to register for the Congress by: For Early registration: 30th April 2019
    Late registration: 10th August 2019